Skip to content
ProofTrail
Sign inGet started

EARLY ACCESS · WEB + ANDROID

Turn finished work into proof clients trust.

Capture the right evidence on the job — on the web or on your phone — verify it against a template, and send a proof report your client can approve in seconds.

Start proving your workSee how it works

See the report your client gets

Download the Android app
prooftrail-tau.vercel.app
Example data

THE PROBLEM

Proof of work is scattered across phones and chats.

Photos get taken, but the right ones rarely reach the right client with the right context. When a question comes up, nobody can find the evidence.

  1. Phone gallery
  2. WhatsApp
  3. Scattered files
  4. Manual forwarding
  5. Client confusion
Two cleaners at work in a commercial office.

Built for the people who actually do the work — not just the office that manages them.

prooftrail-tau.vercel.app
Example data

EVERY PHOTO IS PROOF

Not just a photo. A record that can’t quietly change.

Every capture carries who took it, when, and a fingerprint hash so it can never be swapped after the fact. Anyone can open the original in full size — and if a photo genuinely needs removing, an owner or admin has to approve it. Nothing disappears silently.

THE WEB APP

One calm place to run every job.

Today, Jobs, Inbox, Customers, Library and Insights — each with the tabs you need and nothing you don’t. Light or dark, on any screen size.

Know which jobs are proven at a glance.

Every job shows a proof meter: what is complete, what is waiting for review and what is still missing. Filter by Needs review or Missing proof, and move any job to its next step from its ⋯ menu.

prooftrail-tau.vercel.app
Example data

WHAT IT DOES

Everything a job needs, in one place.

  • Evidence templates you control

    Define exactly which photos a kind of job needs — area by area, before or after — once. Every job that uses it follows the same checklist.

    9:41

    Evidence templates

    What each kind of job must photograph

    Bond CleanVersion 3 · 8 areas24 items
    Commercial CleanVersion 2 · 6 areas18 items
    PaintingVersion 1 · 5 areas12 items
    Swimming poolAdd-on section6 itemsAdd-on
    New template

    A job keeps the version it started with, so changing a template never changes work already done.

  • A checklist that shows what is next

    Each room shows how many tasks are done, and each task shows whether its before and after photos are still needed, so nothing is missed before the job is submitted.

    9:41

    Harbour View

    End-of-lease clean

    In progress
    62%

    15 of 24 complete · 4 to review · 5 missing

    Kitchen4 of 4
    Oven insideBeforeAfter
    BenchtopsBeforeAfter
    Bathroom2 of 4
    Shower screenBeforeAfter
    ToiletBeforeAfter
    At the property · photo looks good

  • Every property, pinned

    A property holds its map pin, an on-site radius and its bedrooms, bathrooms and levels, so checklists fit the place and a photo's location can be checked against it.

    9:41

    12/40 Marine Pde, Fremantle WA

    For Harbour View Apartments

    Jobs

    37

    Open now

    2

    On-site radius 100 m

    Property profile

    2 bedrooms · 1 bathroom · 2 levels

    Access notes (cleaners see these)

    Keys in the lockbox by the bins. Code on the job.

  • One inbox for what needs you

    Submitted jobs, photos to review, client issues and new enquiries land in one list, with a count on the tab. Open one to act on it, or mark everything as read.

    9:41

    Inbox

    4 new

    Harbour View · End-of-leaseSubmitted by Sam Worker · 9:42 amTo review
    Kestrel Property · Bond cleanSubmitted by Dana Whitcombe · 9:10 amTo review
    Oven door: marks leftRaised by the client · 8:55 amIssue
    Photos to review12 photos from 4 jobs12
    Mark all as read

  • Works with no signal

    A worker's jobs, checklists and evidence are saved on the phone. Nothing is lost offline, and nothing is shown as sent until it actually is.

    9:41

    No signal. Your work is saved on this phone and will send when you are back in range.

    Sync

    What is on this phone, and what has reached ProofTrail.

    Kitchen · AfterHarbour View · 9:12 amWaiting Sent
    Bathroom · BeforeHarbour View · 9:15 amWaiting Sent
    Bedroom 1 · AfterHarbour View · 9:18 amWaiting Sent

    Nothing is shown as sent until ProofTrail has it. Each photo keeps its original time and place.

  • The right alert, to the right person

    A job submitted for review, a client issue, a fix ready to check — each can notify a phone, send an email, or both, per person.

    9:41

    Notifications

    Alerts on this phone

    Alerts are on for this phone. You can stop them at any time.

    A job is submitted for reviewNotify me
    A client raises an issueNotify me
    A fix is ready to checkNotify me
    A new enquiry arrivesDon't notify me

    Each event can also be sent by email. Choose per person, so nobody is flooded.

WEB + ANDROID

The same business, wherever you check it.

Owners and admins see every web section on the phone — the same dashboard, jobs, clients, map and reports. Staff see their own work: today’s jobs, their issues, their alerts.

prooftrail-tau.vercel.app
Example data
9:41

Map

Where your properties are

Work today Open jobs Nothing
12/40 Marine Pde, FremantleHarbour View · 2 jobs todayToday

HOW IT WORKS

One trail from the job site to the client and back.

Capture → Verify → Prove → Resolve → Retain.

  1. 01

    Capture

    Workers capture exactly the evidence the job template requires, on the web or the Android app, with or without signal.

  2. 02

    Verify

    Coverage is checked against the template before a job can be submitted.

  3. 03

    Prove

    A proof report goes to the client by a secure link, or as a PDF.

  4. 04

    Resolve

    Clients raise an issue on the exact room or task, and the fix is proven the same way.

  5. 05

    Retain

    Evidence, approvals and an audit trail stay together as one durable record.

DOCUMENTATION

Compliance-ready documentation, without the overpromising.

Every status change, assignment and approval is timestamped and attributed, so the record holds together on its own. ProofTrail does not provide legal advice or certification and cannot guarantee any outcome in a dispute — check what your jurisdiction and your clients require.

Client approvals are recorded on the job, next to everything else that happened on it.

9:41

Audit log

Who did what, and when.

PNPriya accepted a photoShower screen · After · Harbour View9:44 am
SWSam submitted a jobHarbour View · Ready to submit → Submitted9:42 am
PNPriya sent a photo backOven door · Reason: marks still on the glass9:31 am
DWDana added 6 photosKestrel Property · on site9:10 am
PNPriya assigned a jobRowe Family · Deep clean → Marcus Hale8:52 am

WHAT'S NEXT

Built to grow, one validated step at a time.

Nothing below is live yet. This is what we plan to build once it's asked for by the people using ProofTrail today.

For property managers

A portfolio view across every property and contractor — jobs, reports and evidence history in one place. Planned, not available yet.

Integrations

  • PlannedField-service management
  • PlannedAccounting
  • PlannedCalendars
  • PlannedMessaging
  • PlannedCloud storage

PRICING

Simple plans. Start free for 14 days.

Every plan includes evidence capture, proof reports and client approval. You pay for how much you use. Prices include GST.

Compare every plan and see yearly pricing

FAQ

Questions, answered plainly.

Do my clients need an account?

No. Clients open their proof report from a secure link. They can approve the job or report an issue without creating a login.

Who owns the evidence?

Your business does. Evidence is stored against your company account and is not shared with other businesses. Original captures are kept separate from the presentation copies used in reports.

Are proof reports public?

Reports are designed to be shared only through an unguessable link that you can revoke, and to stay out of search engines. Internal notes are never part of a client report.

How is my data protected?

Each business's records are isolated at the database level with row-level security, evidence files are stored in private buckets, and sign-in uses email PINs rather than shared passwords. We will publish our security practices as they mature and will not claim certifications we do not hold.

How long does it take to get started?

Create an account, name your business and invite your team. You then choose an evidence template for the kind of job you do, such as an end-of-lease clean, and adjust it to suit.

Is ProofTrail available today?

Yes. The web app and the Android app both work today: accounts, evidence templates, capture, proof reports and issue resolution. The Android app is a direct download while we finish the Play Store listing; there is no iPhone app yet. ProofTrail is still in active development, so expect rough edges and changes.

Why isn't the Android app on the Play Store yet?

It's in testing before that submission. Until then, download it directly from this site and install it like any other .apk (Android will ask you to allow that once, for this file).

Give every completed job a proof trail.

Free to create an account. The Android app installs straight from this page.

Start proving your workDownload the Android app

Already have an account? Sign in.